Application to Rent Facilities
Rental Calendars
Check the RENTAL CALENDARS for the shelter house or the community center, below. On the calendars, you can see if your desired date is available for rent prior to submitting the facility application.
Submitting a Rental Application
- Submit your rental application online by clicking on the following link: Application to Rent Facilities.
- To pay the rental deposit, call Town Hall – Accounts Payable at (317) 485-4044 Ext. 1001 or 1002.
- The facility rental date will be reserved once the deposit is received by Town Hall – Accounts Payable.
TERMS OF AGREEMENT
- Organization/Renter agrees to save and hold harmless the Town of Fortville, Indiana, its employees, agents, members, contractors, from any and all claim for bodily injury or property damage arising out of the organization’s usage of the above facilities and agrees to indemnify the Town of Fortville, Indiana for any and all costs, attorney’s fees, or expense incurred in defending any claim for bodily injury or property damage arising out of the organization’s usage of the above property, including within the context of organization any member, guest, or invitee or the organization upon the subject premises. Approval of this application is conditioned upon proof of liability insurance (if applicable) by presenting the Town of Fortville with a certificate of insurance showing the town as an additional insured. It must include the dates of usage.
- Organization/Renter agrees that its representatives will be present throughout the dates and hours of usage and will be responsible for ensuring proper conduct of all members, guests, or invitees of the organization as well as proper care for the facilities rented and for enforcement of regulations of the Indiana State Fire Marshal, and the Ordinances of Hancock County, Indiana, with respect to No Smoking.
- BEVERAGES CONTAINING ALCOHOL ARE PROHIBITED except as permitted by Town ordinance or otherwise allowed by the Town Council.
- Organization/Renter agrees that no signs, displays, or materials will be attached to, or nailed to floor, walls curtains, woodwork, grounds, drives, etc., without the expressed approval of the Parks Manager in writing. Failure to follow this will result in renter forfeiting deposit. NO EXCEPTIONS.
- Organization/Renter agrees that any vehicles on the subject premises due to the organization’s use of the facilities will only be parked in designated and approved parking areas.
- Organization/Renter, through its officers and designated representatives, agrees that prompt and full payment for any damage or loss to the subject premises will be made within ten (10) days of notification by the Parks Manager.
- Rental deposits (if applicable) must be paid at the time of reserving any Fortville Parks facilities. Failure to abide by this rule will forfeit the reservation date.
- CANCELLATION POLICY: No refunds will be given if reservation is not cancelled at least 2 weeks prior to reservation date unless (a.) the shelter house or community center can be re-rented, or (b.) extreme weather causes cancellation.
- Rental fee must be paid before access is granted to any Fortville Parks facility. Access will be granted during normal business hours (8 am to 4 pm M-F) at the Fortville Municipal Building or by calling the Fortville Municipal Building at (317) 485-4044 option 2.
- ADDITIONAL COMMUNITY CENTER RULES:
- Magic tape or painters tape ONLY may be used to put up decorations or signs. The use of tacks and/or nails is prohibited. All decorations and signs must be removed when leaving.
- ABSOLUTELY NO SMOKING WITHIN THE FACILITIES, OR WITHIN 25 FEET OF THE ENTRANCES, DUGOUTS, AND ACTIVITIES PER HANCOCK COUNTY SMOKING ORDINANCE 2019-9B.
- The thermostat shall be returned to the original setting when leaving the building.
- Tables and chairs must be returned to the proper storage places.
- No food shall be left in the refrigerator or freezer.
- Windows and/or doors shall be closed and locked when leaving.
- Kitchen shall be cleaned (if used)
- Floors shall be swept.
- Lights must be turned off when leaving.
- All trash shall be removed from the restrooms and other containers and deposited in the containers OUTSIDE of the building.
- Only white soled tennis shoes are allowed on gymnasium floor. NO CLEATS (RUBBER OR METAL) OR BLACK SOLED TENNIS SHOES ARE ALLOWED. This must be strictly enforced.
- Any equipment used must not damage the gymnasium floor.
If all rules stated above have been followed and the facilities have been inspected by Town personnel and are in satisfactory condition the deposit will be mailed to the renter by the Clerk-Treasurer.
It is expected that these premises are maintained in the condition in which it is found. If any damage or maintenance issues are found prior to your usage, please report them to the Parks Manager or Municipal Office immediately. Failure to report found issues could result in forfeiture of the deposit.
11. Fees are subject to change on or after January 1st of each year. Deposits can be made to reserve for the following year, however, rental fees will not be collected until current years fees have been established.