Fortville Police Department Administrative Assistant
– Applications can be picked up in person or downloaded from below:
– Application: FPD Job Application
– Job Description: FPD Administrative Assistant Job Description
– Salary to be discussed at time of interview.
– Qualifications and Job description listed below:
Town of Fortville
– Position Description: Police Administrative
– Assistant Status: Part Time
– Effective Date: January 6, 2023
Serves as Administrative Assistant / Records Secretary for the Police Department, responsible for receiving non-emergency calls, maintaining various computer records, and maintaining various files and performing various clerical duties. Incumbent maintains frequent contact with a wide variety of individuals, including co-workers, other Town personnel, other law enforcement and public safety agencies, and members of the public.
Essential Duties and Responsibilities:
Maintains various files, including but not limited to, arrest reports, accident reports, monthly Driving Under Influence (DUI) reports, Ordinance Violation Ticket Log, Juvenile reporting to the State, and various other reports, including mailing to state as required.
Processes claims, maintains budget spreadsheet, and maintains office and janitorial supplies.
Composes/types various correspondence as assigned, as well as updates General Order Manual for Town Attorney and Clerk Treasurer. Maintains postage supply and mails documents as required.
Processes claims with the County Clerk for traffic ticket monies as needed.
Maintains records of driver’s license and personal information for department vehicle insurance.
Submits Law Enforcement user fee claims to the Auditors Office.
Receives non-emergency calls, determines nature of call, responds to inquiries, routes caller to appropriate individual/ department, or takes messages. Greets and assists office visitors, including department knowledge and answering questions.
Enters, maintains, researches, verifies, and retrieves information for Town and other law enforcement agencies as requested. Receives and transmits computer reports pertaining to, but not limited to, criminal histories, driver’s licenses, vehicle registrations, protective orders, gun permits, runaways, wanted and missing persons, stolen property, and vehicles.
Enters, maintains, and documents IDACS/NCIC information, and researches, verifies, and retrieves information for Town and other law enforcement agencies as requested. Receives and transmits computer reports pertaining to, but not limited to, criminal histories, driver’s licenses, vehicle registrations, protective orders, gun permits, runaways, wanted and missing persons, stolen property, and vehicles.
Ability to learn internal CAD system for cases, citation data, case disposition, and name checks.
Performs a variety of communication and clerical functions according to a formal schedule with priorities determined by supervisor. Work is periodically reviewed in progress for compliance with Department policies and procedures. Errors in incumbent’s work are usually prevented through procedural guidelines and are detected through notification from other departments, agencies, or the public.
Undetected errors may result in inconvenience to other agencies or the public and/or endangerment to emergency personnel or the public.
Performs related duties as assigned.
Desired Minimum Qualifications:
High school diploma or GED, and ability to obtain required certifications, including IDACS/NCIC computer systems.
Working knowledge of Department policies and procedures, and ability to apply such knowledge to a variety of interrelated processes, tasks, and operations.
Working knowledge of Microsoft Office programs.
Ability to effectively listen, comprehend and communicate with a wide variety of individuals during varied situations, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.
Ability to understand, memorize, retain, and carry out written or oral instructions and present findings in oral or written form.
Ability to comply with all employer and department polices and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.
Ability to provide public access to or maintain confidentiality of department records and information according to state requirements.
Working knowledge of local geography and ability to properly use maps, acronyms, and condense large amounts of information into coherent typed remarks.
Ability to type with speed and accuracy and properly operate a variety of standard office equipment, including various computers, printer, intercom, control panels, TDD, telephone console, paging system, fax machine and copier.
Working knowledge of Standard English grammar, spelling and punctuation, and ability to receive information as required. Ability to maintain confidentiality of Department information and reports as required.
Ability to understand and follow oral and written instructions, and work alone and with others in a team environment with minimum supervision.
Ability to work on several tasks at the same time, work rapidly for long periods, and complete assignments effectively amidst frequent distractions and interruptions, often under time pressure.
Ability to work occasional events on weekends/ holidays.
Works under the direction of the Chief of Police.
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight, 15-20 pounds. Tasks may involve extended periods of time at a keyboard or workstation.
Sensory Requirements: Some tasks require the ability to perceive and discriminate visual cues or signals. Some tasks require the ability to communicate orally and hearing in person, by radio and telephone, accurately seeing printed materials and security camera monitors.
Environmental Factors: Essential functions are regularly performed in an office environment without exposure to adverse environmental conditions.
The Town of Fortville Indiana is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Town will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.